Accounting/Contracts Support, INCATech, Reston, VA
Date Posted: 2023-06-08
INCATech is looking for an ambitious Accounting/Contracts Support Specialist to support the day-to-day accounting functions for our team. Duties include accounts payable, accounts receivable, account reconciliations, billing, monthly financial report preparation, and other reporting responsibilities. The Accounting/Contracts Support Specialist will work closely with our VP of Financial Operations.
Work Location: ONSITE at our corporate office in Reston, VA
RESPONSIBILITITES: ESSENTIAL JOB FUNCTIONS
Reviews invoices; gathers and sorts documents and related information; manually assigns GL codes
Accounts Receivable assist with data entry of cash receipts, invoices, etc.
Accounts Payable AP data entry, assist with expense reports into AP System, data entry.
Maintain electronic files to ensure proper document retention for all transactions processed.
Responsible for providing supporting documentation in conjunction with audits or similar activities.
Responsible for ensuring data recorded in the accounting system for all transactions processed is accurate and timely.
Ensures adherence to standard deadlines and timely closing in accordance with established schedule.
Prepare monthly financial reports include, income statements, balance sheets, project report and other reports as required.
Provide timekeeping training and assistance.
Monitor and review timesheets for accuracy as needed
Maintain complex areas of the general ledger and assist with executing their priorities as assigned whether in AR/Billing or AP/Expenses
Own assigned areas of the month-end close process.
Prepare supporting documents for tax filings.
Assist with management reporting, budgeting, and forecasts.
Identify and propose enhancements and improvements to areas of responsibility and financial applications.
Prepare well-supported accounting records in accordance with policies and procedures.
Help produce robust financial statements for internal and external reporting requirements.
Support the annual external audit process by preparing schedules and footnotes and working with others to ensure quality control on audit deliverables.
Maintain Contracts Tracker
Manage New Vendor Onboard process
Assist with various reporting and compliance matters
Assist in maintaining legal compliance folder/documents
Review and edit documents returned from partners/subcontractors
Support the Contracts Manager in completing Representations and Certifications
Other duties as assigned.
QUALIFICATIONS: NECESSARY SKILLS AND KNOWLEDGE
Strong accounting skills
Highest level of organizational skills
Proficient in Microsoft Office including Microsoft Excel
Demonstrated error-free work.
Critical thinking skills along with sound judgment and decision-making abilities
Ability to resolve problems and set priorities.
The ability to be flexible/adaptable to a changing and unpredictable workflow
Demonstrated experience with accounting software systems
Bachelor s Degree in Accounting
Working knowledge with Deltek Costpoint and Time & Expense a plus
Strong knowledge of GAAP standard accounting principles
Possess excellent time management skills
Possess excellent oral and written communication skills
Possess excellent analytical skills to research and solve problems and mitigate risk
Familiarity with office management procedures
Experience in contracts/procurement desirable, but not required.
INCATech is an award-winning small business that has over 12 years of experience supporting the US Government. We provide both Professional Services as well as develop Software Solutions for our customers. Our highly skilled and experienced staff of colleagues provide Acquisition Support, Information Technology (IT) support, Enterprise Information Management, Enterprise Content Management System (ECMS) Modernization, User Experience Design, Geospatial implementation, and Program/Project Management SDLC services to our customers. Our culture is based on empowering our staff and customers with knowledge and tools to achieve mission success and career advancement.
INCATech is an Affirmative Action (AA)/Equal Opportunity (EO)/Disability/Veterans Employer